PRIVACY STATEMENT

From 25th May 2018, the General Data Protection Regulations (GDPR) will come into force, replacing the Data Protection Act 1998. The new legislation governs the use and storage of personal data encompassing the right to be informed and the need for transparency in how we use your personal data.

Octopus Project Engineering Limited confirms that any personal data we obtain from you will be collected, handled and processed in compliance with the requirements of the data protections laws in place.

Data Controller

Octopus Project Engineering Limited
Unit 6 Verity court, Middlewich, 

Cheshire, 

CW10 0GW

Octopus Project Engineering GDPR Officer 

Steven Brennan. If you wish to update your data or withdraw your consent, call Steven on 01606 514497 or email steven.brennan@octopus-projects.com.

Obtaining Data 

The data we obtain will be provided by you, the candidate or employee.

Personal Data Collected, Processed and Stored 

The information we may collect, process and store is:

Name
Address
Contact details (email address, phone number)
Employment information
References

The information you provide is stored in a secure encrypted database, with limitations of access.

Purpose of Collecting Personal Data 

As an engineering design consultancy, we may request your information as parto f the recruitment process and later as an employee. We may use your information, with your consent, for one of the following:

Match your skills against current clients and projects
Market your skills to prospective customers
Place you with clients on assignment on client sites
Process payroll data
Keep you informed and up to date about our resourcing requirements

Legal Basis

The lawful basis for processing data is through consent from the individual whose data we want to collect, process and hold. We will not process data without first gaining consent, therefore we will request clear consent from you in order process your details for the specific purposes, outlined above.

Sharing Information

As part of the recruitment process, Octopus Project Engineering may ask if you would be happy for us to send your details to prospective clients. We will never do this, without asking your permission first.

Retention Period

We will hold your details no longer than required.  We regularly review consent to check that nothing has changed and after 2 years, we will re-request consent to keep our record compliant and up to date.

The Rights of the Individual 

The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling

We confirm we provide fair processing of information. Should you wish to exercise any of your above rights, please contact Steven Brennan on 01606 514497.

For more information visit https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Withdraw Consent 

We confirm, if you accept, you have the right to withdraw your consent at any given point. If you decline, your details will be deleted from our database and we will be unable to contact you with any suitable roles now or in the future. 

Security

We are committed to ensuring your information is secure.  We will maintain procedures, already put in place, to secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Changes to the Privacy Notice

This Privacy Notice may be updated by us at any time.

Like many websites we use cookies to store and then retrieve small bits of information on your computer when you visit. This information is used to make the site work as you expect it to.  It is not personally identifiable to you, but it can be used to give you a more personalised web experience.

Some of the information stored is put there by other companies whose software we have added to the site, and this can also impact your experience of other websites you may visit after leaving ours.

If you continue to use this site without taking action to prevent the storage of this information, you are effectively agreeing to this use.

If you want to learn more about the general uses of cookies, including how to stop them being stored by your computer, please visit https://cookiepedia.co.uk/all-about-cookies

Below is a list of the different types of cookies used on this site, and an explanation of what they are used for. If you would like any more information, please get in touch.

These cookies are necessary for the website to function. They are usually only set in response to actions made by you which amount to a request for services, such as logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.

All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages.

If you do not allow these cookies then some or all of these services may not function properly.

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

They do not store any personally identifiable information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

1.0 Introduction

Octopus Project Engineering Limited are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our Anti-Slavery and Human Trafficking Policy reflects our commitment to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains.

We operate solely as an engineering design consultancy which is not a high-risk sector we remain committed to ensuring that any potential risk is eradicated.

We expect our contractors, clients and suppliers to comply with our Anti-Slavery Policy which includes references to the Modern Slavery Act 2015 (“Act”) and we expect our suppliers and clients to have their own policies in place (where the Act applies to them).

2.0 Our Business 

Octopus Project Engineering Limited is an Engineering design consultancy based in North-West England serving industry globally. 

The bulk of our activity falls within in the following Sectors:

Construction

Energy (All forms including Renewables)

Infrastructure

Pharmaceuticals, Medical, Hospitals

Petro-Chemicals

Chemicals and Fine Chemicals

Food &Beverages

Oil &Gas

Paper

Biomass

Terminals and Tank Storage

Manufacturing/Industrial

3.0 Our Supply Chains

We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our Anti-Slavery Policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place in our supply chains. All of our suppliers as part of the procurement process confirm that they are in adherence with the Modern Slavery Act 2015.

We procure in the following areas:

Stationery and office furniture

I.T. hardware, software and telecommunications

Personal protective equipment

Travel and accommodation

Professional Services for: 

Training

Hygiene

Financial advice

Legal Services

4.0 Identification of potential risk of slavery and human trafficking in the business

A review of the risk of potential slavery and human trafficking has been undertaken and the business has identified the following areas that pose the most significant potential risk:

4.1 The use of agency labour

The potential risk - enslaved or human trafficked individuals are placed in work as agency labour.

Risk control/Mitigation - Undertake checks on each individual including; eligibility to work, reference checking, proof of national insurance and bank details to ensure each person is acting in their own right. 

4.2 The supply chain

The potential risk - the use of suppliers that contravene the Modern Slavery Act 2015

Risk control/Mitigation - all suppliers whom set up a supplier account with us; are required to complete and return an OPEL Approved Suppliers Questionnaire and as part of this they must commit to their adherence to the requirements set out in the Modern Slavery Act 2015.

5.0 Training

Modern Slavery is a term used to encapsulate two offences in the Modern Slavery Act 2015:

Slavery, servitude and forced or compulsory labour

Human trafficking

We as a company have a responsibility to ensure that workers are not being exploited, that they are safe and that relevant employment, health and safety, human rights laws and international standards are adhered to, including freedom of movement and communications. We are committed to improving our practices to combat slavery and human trafficking. 

To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business we will internally train all new personnel on our policy, to ensure full understanding. This training is completed as part of the new starter induction process.

1: Introduction

Octopus Project Engineering Ltd (OPEL) are committed to operate all activities within the spirit and letter of all laws and regulations affecting its businesses and employees.  Employees must exercise the highest level of integrity, ethics and objectivity in their actions and relationships which may affect the Company its clients or others.  Employees must not misuse their authority or influence of their positions in these relationships.  Moreover, an employee has the duty to act ethically and in the best interests of the Company at all times.

Ethics Statement

“Octopus Project Engineering Limited are committed to ensuring it’s employees act in accordance with the UK laws and regulations, engineering regulations and the expected high level of ethical conduct. New employees are advised that their conduct must reflect the required business ethics set down by company management”. 

Octopus Project Engineering Ethics Officer:

Steven Brennan - If you have concerns, call Steven on (0)1606 514497 or email steven.brennan@octopus-projects.com

Octopus Project Engineering Ltd, 

Unit 6, Verity Court, 

Middlewich, 

Cheshire, 

CW10 0GW

2: Our business and activity

Octopus Project Engineering Limited (OPEL) is an Engineering design consultancy based in North-West England serving industry UK wide. 

The bulk of our activity falls within the following Sectors:

Construction

Energy (All forms including Renewables)

Infrastructure

Pharmaceuticals, Medical, Hospitals

Petro-Chemicals

Chemicals and Fine Chemicals

Food &Beverages

Oil &Gas

Paper

Biomass

Terminals and Tank Storage

Manufacturing/Industrial

2: Conflict of interests
Whilst the Company has no wish to interfere in any employee’s outside activities, the Company has a policy prohibiting conflicts of interest.

Outside work
The Company’s policy require that employees (and their immediate family, namely, spouses and family living in the same household) not have any ownership interests in, or own property with, any of the Company’s vendors, suppliers, contractors, agencies, customers, or competitors (or their office employees) unless the Company determines that such ownership interests does not conflict with the employee’s obligations to the Company.  These restrictions do not apply to ownership of stock of a public Company.

 The Company has a policy requiring that employees do not work for, or conduct any outside business with a competitor.  Employees may not be engaged in any manner by a competitor of the Company.

If the employee is found to or raise a possible conflict of interest then the Company will determine if such activities or investments are not consistent with Company policies.  Any activities or investments which relate to the apparel and design fields, but are determined not to conflict with the Company’s policies, will verified by the Company in writing.

3: Conduct with clients – Gifts and gratuities

To ensure the highest level of objectivity in dealing with the Company’s vendors, suppliers, contractors and agencies and to avoid the appearance of impropriety, employees and their immediate family are not permitted to accept personal benefits, solicited or unsolicited, of any kind.  This includes gifts, free services, discounts, loans, lavish entertainment or other special favours.  Infrequent gifts valuing not more than £100 may be accepted when they have not been solicited and are not being made in return for a special consideration or decision.

4: Conduct of employees involved in the purchasing process (unlawful use of company funds)
Employees may not use company assets of funds for any unlawful or improper purpose.  The Company does not authorise and will not condone any payment by any employee that is in the nature of a bribe or disclosed commission or a commission in excess of that required in ordinary course of business to a third party for obtaining any business or otherwise bestowing a special favour on the Company or employee.  Gifts or payments may not be offered or given to foreign officials, political parties or candidates.  While certain nominal payments or gifts to administrative personnel, who do not exercise discretionary authority, may be customary, any such payments or gifts must be disclosed to senior management in advance to ensure that they are appropriate.  Records of any such payment or gift must also be maintained.

1: Introduction

Octopus Project Engineering Ltd (OPEL) operate as an engineering design consultancy which is not a high-risk sector. We do however remain committed to ensuring that the Health and Safety of our employees, contractors and others is given number one priority. We work hard to ensure any potential risks are eradicated or minimized and any residual risks are known prior to work commencement.

All OPEL Staff and sub-contractors have a responsibility to comply with the Health and Safety at Work Act 1974 (HASAWA). The act lays down wide-ranging duties on employers.

“Employers must protect the 'health, safety and welfare' at work of all their employees, as well as others on their premises, including temps, casual workers, the self-employed, clients, visitors and the general public”.The majority of work undertaken by OPEL is notifiable to the HSE under the Construction (Design and Management) Regulations 2015. CDM 2015 came into force on 6 April 2015, replacing CDM 2007. OPEL ensure that their personnel and sub-contractors are aware and suitably trained to carry out their role under CDM and that they carry a good understanding of legal requirements and best practice.

2: Policy Statement

“Octopus Project Engineering Limited are committed to providing a safe and healthy working environment for its employees, and, to ensure that safe procedures are in place for staff to follow whilst travelling and attending other locations and client sites”.

3: Health and Safety responsible personnel and contact address

Octopus Project Engineering Safety Officer:

Peter Brennan (Director) - If you have H&S concerns, call Peter on 0161 929 7500, 07901978446 or email peter.brennan@octopus-projects.com 

Peter takes overall responsibility for Safety of Octopus personnel, Octopus sub-contractors and those impacted by the actions of Octopus personnel. Safety is the companies’ number one priority, any concerns should immediately be brought to the attention of Peter.

External H&S Consultant:

Geoffrey Ward (CMIOSH) - Compliance Health & Safety (external consultancy)
0800 6128162 | 07909 988054

Geoffrey.ward@compliancehealthandsafety.co.uk
www.compliancehealthandsafety.co.uk

Geoffrey provides consultancy to the business on all aspects of Health and Safety (both office and site based). He also undertakes regular reviews of the company Health and Safety policy, procedures and operation. He also ensure the company is up to date with current regulatory legislation and good practice.

Octopus Project Engineering Appointed First aider:

Steven Brennan - If you need a first aider, call Steven on 01606 514497, 07807324494 or email steven.brennan@octopus-projects.com

Company head office address:

Octopus Project Engineering Ltd, 

Unit 6, Verity Court, 

Middlewich, 

Cheshire, 

CW10 0GW

Octopus Health and Safety Organisational structure:

4: Our business and activity

Octopus Project Engineering Limited (OPEL) is an Engineering design consultancy based in North-West England serving industry UK wide. 

The bulk of our activity falls within the following Sectors:

Construction

Energy (All forms including Renewables)

Infrastructure

Pharmaceuticals, Medical, Hospitals

Petro-Chemicals

Chemicals and Fine Chemicals

Food &Beverages

Oil &Gas

Paper

Biomass

Terminals and Tank Storage

Manufacturing/Industrial

OPEL’s main work is undertaken at our design office based in Middlewich, cheshire this is the principal place of work for all staff. We do however spend time at customer’s premises to attend meetings, carry out surveys and audits. This includes Directors and Consulting Engineers.

OPEL engineering personnel may be required at times to base themselves on our client sites for a given project duration. Should this be the case OPEL will liaise with the onsite managing Health and Safety personnel to obtain site rules and requirements relating to Health and Safety. OPEL will ensure that employees follow the local site rules whilst under the Health and Safety governance of others and will also raise any concerns that may arise relating to the same.

OPEL engineering personnel may be required at times to visit live plants or construction sites to review contractor’s progress. This includes Directors and Consulting Engineers, OPEL are responsible for ensuring the personnel are briefed, aware of site and PPE requirements and are suitably safety trained (in most cases a visitor CSCS card only is required).

OPEL personnel at times may receive visitors to our offices for meetings etc. The host must ensure that visitors are made aware of emergency procedures and assembly points etc upon arrival and escort them at all times whilst on the premises.

5: Company Responsibility

In particular OPEL as a company has a responsibility and is committed:

To provide and maintain safe and healthy working conditions taking account of any statutory requirements.

To provide training and instruction to enable employees to perform their work safely and efficiently.

To make available all necessary PPE, safety devices and other specific protective equipment and to supervise their use.

To maintain a constant and continuing interest in Health and Safety matters applicable to the Company's activities and for its management to set an example in safe behaviour.

6: Employee Responsibility

Employees have a duty to co-operate in the operation of this policy:

By working safely and efficiently.

By using the PPE/protective equipment supplied, and by meeting statutory obligations.

By reporting to their supervisors incidents that have led or may lead to injury or damage.

By adhering to company/site procedures for securing a safe workplace.

To ensure they follow the company procedure for accident or near miss reporting.

By assisting in the investigation of accidents with the object of introducing measures to prevent a recurrence.

The Company Health and Safety Policy will be kept constantly under review and will be modified and updated as circumstances and experiences dictate.

7: General information

Within the company, the Health and Safety Officer has a particular responsibility for health and safety issues. In addition, an outside consultancy may be engaged for more specialist advice and training. Problems in the implementation of the policy should be addressed in the first instance to the Health and Safety Officer above.

The routine monitoring of health and safety issues will be undertaken by site management in combination with the consultancy, where needed, during projects which warrant this service.

Within the company, the Health and Safety Manager has a particular responsibility for health and safety issues. In addition, an outside consultancy, C&G Safety & Environmental Ltd, are employed for more specialist advice and training. Problems in the implementation of the policy should be addressed in the first instance to the Health and Safety Manager.

The routine monitoring of health and safety issues will be undertaken by site management in combination with the consultancy, where needed, during projects which warrant this service.

This statement is to be displayed at all sites of work in a prominent position. A full copy of this policy is available at all sites for reference by personnel.

1: Introduction

Octopus Project Engineering Ltd (OPEL) operate as an engineering design consultancy. Our most valuable asset, our employees, along with other stakeholders and third parties, have to live and work within the environment we all play a part in creating. As a result we recognise the importance of our role in ensuring we consider the environment in our design and every day work activities. Future generations have a right to live in an environment in which they, in turn, can sustain a good environment and quality of life. We consider the environment as an integral element of all project work we are engaged on and aim to make a contribution to protecting and improving the environment. We further recognise our responsibility to conduct day to day activities and operations with due consideration for environmental issues and to underline our commitment to continually improving our working methods to minimise any environmental impact.

2: Policy Statement

“Octopus Project Engineering Limited are committed to playing their part in sustaining the environment and in turn the quality of life for the current population and future generations” 

3: Environmental Officer and contact address

Octopus Projects Environmental Officer:

Peter Brennan (Director) - If you have Environmental concerns, call Peter on 01606 514497or email peter.brennan@octopus-projects.com 

Octopus Project Engineering Ltd, 

Unit 6 Verity court, 

Middlewich, 

Cheshire, 

CW10 0GW

4: Our business and activity

Octopus Project Engineering Limited (OPEL) is an Engineering design consultancy based in North-West England serving industry UK wide. 

The bulk of our activity falls within the following Sectors:

Construction

Energy (All forms including Renewables)

Infrastructure

Pharmaceuticals, Medical, Hospitals

Petro-Chemicals

Chemicals and Fine Chemicals

Food &Beverages

Oil &Gas

Paper

Biomass

Terminals and Tank Storage

Manufacturing/Industrial

OPEL’s main work is undertaken at our design office based in Middlewich, Cheshire this is the principal place of work for all staff. We do however spend time at customer’s premises to attend meetings, carry out surveys and audits. This includes Directors and Consulting Engineers.

OPEL engineering personnel may be required at times to base themselves on our client sites for a given project duration. Should this be the case OPEL will liaise with the onsite Environmental management personnel to understand requirements relating to specific site environmental rules and considerations. OPEL will ensure that employees follow the local site environmental rules whilst under the governance of others and will also raise any concerns that may arise relating to the same.

OPEL personnel at times may receive visitors to the office for meetings etc. The host must ensure that visitors comply with OPEL expectations and good environmental practice.

5: Company Responsibility

In particular OPEL as a company has a responsibility and is committed to:

Designing wherever possible to allow construction methods, equipment and techniques that minimise the impact on the environment - this includes a commitment to preventing pollution.

Minimising the waste of materials, resources and energy and dispose responsibly of any waste products arising from our activities.

Procure materials from sustainable sources where possible.

Influence contractors, clients and other designers in areas where solutions could be adopted that are more environmentally considerate.

Design with the efficient use of materials, resources and energy in mind. 

We consistently seek to increase the awareness of employees and sub-contractors of our aim to conserve and, where possible, enhance the environment.

Regularly review environmental objectives and targets which are monitored to measure commitment to continually improving our environmental performance. 

This policy is reviewed annually and is communicated to all employees and persons working on our behalf.

6: Employee Responsibility

Employees have a duty to co-operate in the operation of this policy:

By living, working and designing with the environment in mind and ensuring the environmentally friendly methods and materials are used where possible.

By ensuring environmental rules are followed and ensuring they play their part in ensuring the company meets its statutory obligations.

By reporting to their supervisors incidents that have led to or may lead to environmental damage.

By adhering to client site environmental procedures when on site.

By assisting in the investigation of identified environmental concerns or incidents with the object of introducing measures to prevent a recurrence.

The Company Environmental Policy will be kept constantly under review and will be modified and updated as circumstances and experiences dictate.

7: General information

Within the company, the Environmental Officer has a particular responsibility for environmental issues. In addition, an outside consultancy may be engaged for more specialist advice and training. Problems in the implementation of the policy should be addressed in the first instance to the Environmental Officer named above.

The routine monitoring of environmental issues will be undertaken by site management in combination with the consultancy, where needed, during projects which warrant this service.

The routine monitoring of environmental issues will be undertaken by Octopus and where applicable client site management in combination with the consultancy, where needed, during projects which warrant this service.

This statement is to be displayed at all sites of work in a prominent position. A full copy of this policy is available at all sites for reference by personnel.